The Complete Guide to Views in Dynamics 365 and Power Apps

Views are one of the most commonly used features in Dynamics 365 and Power Apps, yet they are often underutilized. Every time a user opens a list of records, they are interacting with a view — and how that view is configured has a direct impact on usability and productivity.

This guide brings together a complete set of practical, end-user-focused resources that explain how to create, customize, and use views effectively.

What Views Control

Views determine:

• Which records are displayed
• Which columns appear
• How data is sorted and filtered
• How users interact with lists on a daily basis

Well-designed views reduce clicks, improve data clarity, and make Dynamics 365 easier to use.

Topics Covered in This Guide

This guide includes step-by-step articles covering:

• An overview of views and how they work
• Display settings and default views
• Adding, removing, rearranging, and resizing columns
• Sorting and filtering data
• Creating and managing personal views
• Hiding unused views
• Grouping and totaling data directly in a view

Each topic focuses on practical usage rather than technical configuration, making the content accessible to both end users and power users.

Why Views Matter

Improving views is often one of the fastest ways to improve user adoption. Instead of changing processes or adding custom development, organizations can often get immediate value simply by presenting data more clearly.

This guide serves as a starting point for anyone looking to get more out of Dynamics 365 and Power Apps without increasing complexity.