Updated · Originally published
What is worse than the mundane task of time entry? The frustrating task of trying to collect and approve time from an entire team. The “timesheet police” at a consulting company have a thankless job.
According to a , 15% of chargeable consulting work is not billed to clients.
Fortunately, the right time entry tool for your Microsoft Dynamics 365 system can actually make life easier for everyone.
How to make time entry easier for everyone in Dynamics 365:
Easy time entry for the EMPLOYEE
A good time tracking system will have single-click entry points within Dynamics 365 and minimize the amount of effort, and typing, required. When the system is easy to use, more time entry gets done, accurately and on schedule.
Easy time approval for the MANAGER
Once time is entered, the project manager can review it, and either reject or approve it.
If the time is questioned or rejected, through simple workflows, an alert can be sent back to back to the employee that says something like, "Your timesheet was rejected. Please review." Notes or questions can be added. This saves the project manager from having to get on the phone or walk over to the desk for a conversation.
Easy time analysis for the DECISION MAKERS
At any point, managers can get an overview of all time that has been entered across the company. They could do an analysis, such as the number of timesheets that have less than 40 hours. Or those that are short more than 2 weeks in a row. Then, reminders can be sent out to repeat offenders.
Another feature that is helpful to everyone is the ability to create categories and rules. For example, a dropdown list of different categories such as meetings, consulting, and development. The customer may not see these categories on their invoice, but it keeps time entry consistent and measurable.
The time entry system within Microsoft Dynamics 365 that will do all this and make life easier for everyone at the company is “".
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By Ryan Plourde, ForgeXRM,
