Generation of reports at planned frequencies in desired formats is integral to any business operation. Microsoft Dynamics 365 users generate reports both on a planned and ad-hoc basis. However, the process of generating reports in Dynamics 365 CRM and mailing them is manual. The problem can be further compounded by unsuitable file formats, poor collaboration, and even errors.
Exporting Microsoft Dynamics 365 CRM reports is a necessary task for businesses. But, the process can require multiple clicks to export a report in the desired format and then send it via email.
As you can see in the below example, it takes approximately 15 clicks or more when we try to manually export and mail Dynamics 365 CRM reports to customers:
Click 1: Open the opportunity record.
Click 2: To view the list of reports, click on the “Run Report” button.
Click 3: Click the desired report “Lead Source Effectiveness” This will display the reports in another window (Extra Clicks: if you have set up criteria to select the report then one more click).
Click 4: Click the “Save” icon.
Click 5: Select the report format (e.g. Excel Worksheet) this will download the report.
Click 6: Go back to the original opportunity record.
Click 7: Open a new email activity record.
Click 8,9,10: Write an email or (Additional Clicks) use an existing email template.
Click 11: Click “Attach File” this will display the attachment sub-grid.
Click 12: Click above the attachment sub-grid.
Click 13: Click “New Attachment”.
Click 14: Select the Excel Worksheet of the report that we just exported.
Click 15: Click “Send” to mail the report as attachments.
This is where the Click2Export app by Inogic comes in, with its 1-click export feature that saves you up to 15 clicks!
Excited to learn more about the app’s amazing features.
Here are some of the main features of the Click2Export App that help you automate CRM export processes with just 1 click:
Export CRM Reports with a Click of a Button: Click2Export enables you to export Dynamics 365 CRM reports and views data with just a click of a button in 5 different formats (Excel, Word, PDF, CSV, or TIFF) based on your business requirements. This feature streamlines the exporting process and allows you to quickly and efficiently export the data you need in the desired format.
Schedule CRM report Export at Regular Intervals: You can set a schedule to export Dynamics 365 CRM Reports/Word/Excel Templates, and CRM views data at regular intervals, which is helpful to users in many ways. Say goodbye to manual data exporting. You can just set an export schedule on a daily, weekly, or monthly basis, based on which the data will be exported at a specific time, such as at the end of the day or week. This feature ensures that your reports are always exported on time, without any manual effort required.
Auto send Exported Reports as Emails: With this feature, you can send the exported report via email automatically. This is a huge time-saver for businesses that need to send reports to multiple recipients or regularly send reports to the same recipients. You can schedule the report export and auto-send email to occur at a specific time. This feature ensures that your reports are always delivered on time.
Export and Mail Reports Based on Events: You can automate the process of exporting and mailing the CRM reports on the occurrence of an event with the help of workflow. For e.g., sending an email to the customers with a quote as an attachment on the activation of ‘Quote’.
Multiple Actions on Exported CRM Reports/Views Data: You can perform 4 different actions with the exported Dynamics 365 CRM files. Once exported, all the reports can be automatically sent to desired recipients as email attachments. You can store the exported SSRS reports/Word templates as Note attachments in the respective entity record. Exported SSRS reports/Word templates can be uploaded to SharePoint, and finally, to save the CRM reports for offline use, you can download the exported Dynamics CRM reports.
Furthermore, Click2Export's user-friendly interface makes it easy to use for all Dynamics 365 CRM users, regardless of their technical expertise. The app is designed to be intuitive and user-friendly, allowing you to get started by simply clicking on the Click2Export button.
In conclusion, Click2Export is an essential app for businesses that need to export Dynamics 365 CRM reports regularly. Its 1-click export feature and auto-send email feature save you time and effort, allowing you to focus on more important tasks.
To learn more about Click2Export’s amazing features, please visit our
Try out the Click2Export app today and see how it can streamline your report export process! You can download it from our
Feel free to drop a mail at [email protected] for a personalized demo of the app or to ask questions related to enhancing Dynamics 365 CRM experience by implementing an export automation solution.
PS. If you liked what Click2Export does, then you will love our other 1 Click productivity apps.